How ProvenceWave Can Help You Create A Stellar Employee Handbook

A well made and comprehensive employee handbook has so many benefits, not only for employees but for employers as well. An employee handbook is a clear outline of your company’s culture, values, mission, policies, and employee rights. It lays out the legal obligations of the company to its employees as well as gives them an overall look at the company’s expectations. If you’re an employer, the benefits of having an employee handbook range from having a harmonious workplace to shielding your company from any legal trouble. 

As an easily accessible source of information, employee handbooks are great for employees to understand their benefits, your company’s promotion structure, available resources, and any procedures such as grievance leaves, maternity leaves, or sick leaves. 

Provence clients can get help in writing clear and useful handbooks for their own companies. With the ProvenceWave tool, our clients are able to create custom employee handbooks from over 180 different templates just by answering a few quick questions. We’ve helped our clients save thousands of dollars that they could have spent ma.king a handbook from scratch and having it legally revised. As part of #TheProvenceWay, we’re always looking to provide our clients with the tools they need to succeed.

We’ve put together a few essential elements every employee handbook should contain. As a Provence client – your employee gets the essentials plus more! Depending on how your business operates and what industry it belongs to, ProvenceWave creates an in-depth handbook with additional sections unique to your business. 

Essential Elements For Any Employee Handbook

Mission Statement

Showing that your company values its missions is important. Your employees work every day towards meeting and achieving goals that are in line with the company. Educating your staff on your company’s mission statement and communicating your expectations is vital to have employees work towards a goal.

Benefits

Having a benefits plan in your employee handbook is important for them to understand what your company is offering them. Information such as eligibility, terms, bonuses, health, dental, and retirement plans are what employees seek to understand when joining a company.

Paid Time Off

Laying the ground on paid leaves whether you offer traditional sick and vacation benefits need to be mentioned. Having a written policy tells employees how and when they can take time off when needed. 

Harassment & Violence

In today’s environment, it is extremely important to inform employees that harassment of any kind and any act of violence will not be tolerated. Sexual, racial, religious, disability, gender, and sexual orientation harassment don’t only hurt your business, but it also hurts the victims involved. Physical violence of any kind should not be tolerated at any cost.  As an employer, it’s your responsibility to ensure you provide a safe working environment for all of your employees. The employee handbook should let the team know how and to who they can report harassment complaints. It’s also important to provide an alternate route to make a complaint in the event that an employee doesn’t feel comfortable speaking to the designated person about the harassment. Mentioning the consequences of any act of harassment and/or physical violence is also important to mention in the employee handbook to ensure all employees have a clear understanding of what they can expect if such an event occurs. 

Social Media

With social media at the epicenter of everyone’s daily lives, you can bet your employees use Facebook, Twitter, Instagram, or any other social media platform. Your company needs to ensure that a policy is made to address any appropriate and inappropriate uses of social media while an employee works for you. The policy should also include any action the company can take in the event that an employee fails to follow it.

Disciplinary Procedures

Writing down disciplinary procedures helps to address two important goals. It lets your employees know about proceedings that may be carried out in case they happen to violate policies, and it also relieves managers from having to make any subjective decisions that could result in discrimination lawsuits

Acknowledgment of Understanding

Having your employees acknowledge that they understand the employee handbook is the most important element. All employees should essentially sign a page at the end of the handbook acknowledging that they have read and understood it. The HR Director should also keep copies of each employee’s acknowledgment on file in case an employee refuses to acknowledge a policy that exists in the handbook.